Email Archiving ndi mchitidwe yodzichitira yolanda, kupulumutsa ndi categorizing imelo magalimoto analandira kapena kutumizidwa ndi munthu, bungwe kapena utumiki ankapereka. Mwambo umenewu wachita kale anatengedwa ndi mabungwe ambiri - antchito savutika kupeza ndipo adzachira mudziwe wawauza pakati maimelo malonda, Ngopambana kosavuta kufufuza zambiri audits pachaka ndi achilamulo kosavuta kusunga kukambirana imelo zachinsinsi zimene zingagwiritsidwe ntchito kuthandiza zofufuza mkati ndi mikangano kunja.
Mwachidule, imelo archiving amasunga anu Makalata Obwera woyera ndi zosavuta kusamalira. Ndi zodabwitsa chifukwa anthu ambiri ndi chizolowezi kwa Archive maimelo wawo. Ngakhale makampani yachokera imelo zambiri kusungidwa pa matepi ndi magulu litayamba maginito, ambiri yachokera munthu imelo imapachikidwa mumtambowo. Maimelo ndi osanjidwa mwadongosolo mu yachokera amenewa kuti adzakhala mofulumira kufufuza nkhani inayake.
Pali zinthu zingapo zimene mungathe Archive pamodzi ndi mauthenga imelo. Zofunika kwambiri adzakhala ZOWONJEZERA imelo ndi zambiri zazidziwitso ake kugwirizana. Komanso, mungathe kalendala komanso Archive, kulankhula, zolemba ndi mauthenga n'kamodzi.
Gawo 1: N'chifukwa chiyani muyenera kukhala Email anu adzatsekeredwa adasungidwa Ndipo mosavuta
Pali zifukwa muyenera kuchita imelo archiving kunyumba ndi ntchito. Nawa athu pamwamba 5 zifukwa:
- Yosungirako: imelo anu Makalata Obwera ndi likulu la malonda anu tsiku ndi tsiku kulankhulana munthu - makamaka tsopano kuti akhoza kulunzanitsa ndi ntchito digito ambiri a inu mwachitsanzo chikhalidwe TV nkhani, kalendala, kulankhula, bwana kayendetsedwe ka polojekiti etc. Archiving akhoza konza yosungirako wanu digito danga kuti mudzatha kuchita amafufuza pa imelo inboxes bwino.
- Compliance: kupeza mfundo anu Makalata Obwera zimakhala zokhumudwitsa ndi nthawi yambiri. Kwa ena makampani, boma liyenela ogwira Archive kulankhulana awo amagetsi moti akhoza yotsatira mosavuta likafunika mu kufufuzidwa. Anthu apeza izi zothandiza pamene msonkho kusumako nyengo ipitirirabe ndi.
- Email Management: makina kusunga ndi indexing ndondomeko ya maimelo ukubwera ndi ochezeka osati kupulumutsa danga pa imelo nkhani komanso kupanga anu Makalata Obwera zotsukira. Ndi njira Ikani zokambirana zokhudza ntchito yeniyeni (mwachitsanzo Project X) kapena cholinga (mwachitsanzo Travel Documents). Njira iyi, inu nthawi yomweyo mukudziwa kumene kuyang'ana email winawake pa.
- Kuonjezera Ntchito: pokhala maimelo zosankhidwa kunja mwadongosolo, mudzatha kupezeka kwa anthu ofunika woyamba ndi kuthana ndi wosafunika iliyonse muli ndi ufulu. Kukhala maimelo izi basi zosankhidwa ndi yabwino kwa anthu ambiri monga amachepetsa zisamakuchitikireni yochitira izo pamanja.
- Tsoka Kusangalala: muyenera mwangozi misozi onse makalata anu, dziŵani kuti mukhoza kupeza ofunika kumbuyo kwa Archive imelo. Ndi njira yothandiza ndi zovuta kubwezeretsa deta yanu.
Gawo 2: Kodi Kuti Email anu Archiving
Kodi wanu Microsoft Outlook mwadzidzidzi mochedwa kuti kukwawa woopsa ndi imelo yosavuta zimatenga nthawi yaitali kuti atumize? Izi mwina chifukwa olandirira makalata anu wakhala kwambiri ankawonjezereka. Kuti muone mmene otupa olandirira makalata anu ali, zonse muyenera kuchita ndi kupita ku fayilo> Foda> katundu> yosungirako - Kapenanso, dinani-kumanja aliyense wa mumafooda wanu ndi kumadula pa katundu pamene dropdown njira akuwonekera.
Ndi kusakhulupirika, Microsoft Outlook basi amasunga imelo archiving wanu Zinthu Chachotsedwa , Anatumiza katundu , komanso anatsirizika Ntchito ndi Calendar zinthu. Komabe, ngati inu mulandira mazana maimelo tsiku, mungafune kukhazikitsa malamulo imelo archiving kusamalira olandirira makalata anu Microsoft Outlook.
Pano pali njira zisanu kukhazikitsa makonda anu Auto Archive akuti:
- Pangani mumafooda watsopano m'dera kulongosola latsopano adasungidwa Mail
Pezani pa kompyuta ndi kudina-kawiri pa izo. Sankhani Foda dzina kutchulidwa. Ngati simungathe kupeza izi, mungakhale nawo wachikulire buku la Microsoft Outlook - mu nkhani iyi, sankhani failo> Archive ndi kusintha tsiku pansi pa zinthu Archive wamkulu kuposa ... mwina.
- Pangani latsopano Archiving Rule
kukhazikitsa lamulo latsopano, dinani Zida> Malamulo ndi kusankha Kusinthanitsa kuchokera pa kompyuta gawo. Pezani + batani pansi pa zenera ndipo alemba pa izo. Dzina latsopano Archiving Rule moyenera.
- Kudziwa nthawi ndi kopita mumafooda
Dinani Pamene uthenga watsopano ifika tsamba ndi chimatanthauza Date Nazo ndipo chitani zotsatirazi zochitamogwirizana. Dinani chinathandiza cheke bokosi ndi kumadula Chabwino . Ngati muli wokalamba buku la Microsoft zinthu, kupita Zida> Mungasankhe> Other> Auto Archive kuchita kusintha.
- Tsatirani lamulo latsopano pa mumafooda imelo alipo
Tsopano kuti mwaimika latsopanoli Archiving Rule mauthenga atsopano, kuziyika izo maimelo wanu wakale komanso. Kuti tichite zimenezi, tchulani fodayi makalata ndi kupita Mauthenga > R ules kuti yambitsa ulamuliro yeniyeni.
- Kulumikiza mauthenga imelo adasungidwa
Inu muyenera kukhala wokhoza kuzindikira kuti pali zambiri kosunga pa bokosi la makalata anu. Kuti tifike Archive imelo, tangoyang'anani kwa iwo pa kumanzerezo kumene mumafooda ali. Panopa amenewo akuyenera kukhala pansi pa kompyuta wanga mufoda.
Gawo 3: Nsonga & zidule Pakuti Email Archiving
Nawa malangizo ndi zidule kuti imelo archiving ntchito bwino kwa inu:
- Makonda dongosolo wanu Kutengera. Izo sizikutanthauza ngati dongosolo ntchito mnzanuyo, izo ntchito kwa inu chifukwa pali mitundu itatu ya anthu mu dziko lino chopeza , Filers ndi Taggers . Chopeza samachita gulu zambiri chifukwa iwo amakhulupirira kufufuza chida ndi mnzawo bwino. Anthu amene amakhulupirira kuti chirichonse ndi malo ake enieni amatchedwa Filers . Taggers ndi chikondi mwana wa onse - nambveka maimelo mu owona kwambiri ambiri ndipo amasangalala kufufuza kumeneko.
- Bungwe lanu Zinthu Anatumiza kotero kuti inu mosavuta kupeza imelo kuti sender ndi kukhulupirira kuti sanali anatumiza.
- Kupanga Archiving Malamulo ntchito kwa inu. Inu muyenera kudziwa mmene makalata anu ukubwera ndi ochezeka - kugwiritsa ntchito zimene ankadziwazo ikonza malamulo anu. Izi kuchepetsa kuchuluka kwa ntchito zamanja muyenera kuchita.
- Dzina mumafooda wanu monga wonyezimira ngati nkotheka. Izi kotero kuti inu musati muiwale zimene inu anapempha utumiki wanu imelo kuthetsa ndi Archive aliyense mufoda.
- Chotsani maimelo osafunika mwamsanga pamene ifika. Komanso, kuletsa kuti makalata kuti salinso chidwi kwa inu.
Monga mukuonera, kukonza olandirira makalata anu pakompyuta ndi chidutswa cha mkate. Zedi, ndi kuvutanganitsidwa poyamba khwekhwe athandizi anu imelo kusunga imelo archiving kwa inu. Komabe, kamodzi inu muli ndi akuthamangira, zidzakhala wapamwamba zothandiza ndipo adzakupulumutsa mvula pa nthawi imaeneyi.
