Email is one of the most commonly used medium of communication between different parties. Majority of the official communication in different types of organizations is normally carried out through emails. If you are one of these people who make extensive use of email for different types of communications, taking a backup of your emails becomes an essential requirement. There are different ways to back up your email messages but the best option out there is by using an email backup software. A few details regarding this kind of backup software applications are discussed in the sections below.
Part 1: Exporting your email files in Outlook
In addition to making use of an email backup software, you can also take a backup of your emails by exporting them in Microsoft Outlook. The emails in Outlook are stored in the form of .pst files and Outlook offers the facility of exporting them to any location of your own choice. In other words, you can store all of your emails in the form of .pst files for ensuring their security as a backup. All you need to do is to click on the Export drop down menu, follow the instructions, provide a preferred location and save your emails in the form of a .pst file. This file may later be restored in order to get access to your original files when your emails get compromised somehow.
Part 2: Top 5 Best Email Backup Software
An overview of the 5 best email backup software applications that might be used for taking a backup of your important emails is given below for your convenience and understanding.
Mailstore Home is a fine software that is designed to take backups of email messages. The best part about this software is that it allows you to backup your email messages from more than one email accounts. The backup is taken in the form of a well protected and easily searchable archive. Some of the most prominent features offered by this email backup software are listed below.
- Offers backup from more than one email accounts
- Allows you to take backups on internal as well as external storage devices
- Allows you to manage your email messages from thunder bird, Mozilla, gmail, outlook and numerous other email services
- Offers backup for Microsoft Outlook, Mozilla sea monkey, web mailer, IMAP accounts, POP3 accounts, Outlook Express, Windows Mail, Microsoft Exchange Server, etc.
- Offers swift searching options for retrieval of a certain email message
KLS Mail Backup is another highly reliable software designed for taking backups of different types of email messages. It offers support for a number of some of the most popular email programs. Some of the most prominent features offered by this application are listed below.
- It makes use of zip files for archiving messages to ease up the access of backups
- Offers backup and recovery for Microsoft Outlook, Mozilla firefox, thunder bird, Windows mail and other renowned email service providers
- Offers backup for major web programs like Opera, Incredi Mail, Internet Explorer, etc.
Gmvault is a program designed for taking backups of email messages of different kinds. It is available on the internet free of any costs and offers a number of high end features. Some of the most important ones in this regard are listed below.
- Free of cost
- Cross platform software
- Allows you to back up all the Gmail associated accounts
- Runs through command line interfaces
- Offers encryption for the backed up emails
- Allows you to backup and restore through simple commands such as sync and restore.
Spin backup is a highly known software application designed for creating backups of different types of email messages along with your calendar, contacts, Google Drive, Picasa and even your local files as well. There are both free as well as paid versions for this program. Some of the most prominent features offered by Spin backup are listed below.
- Allows you to take backup for your emails, calendar, contacts, Google Drive, Picasa and even your local files as well.
- Unlimited backup bandwidth
- Free and paid accounts
- Paid package enables taking a backup for up to 4 accounts
- 2 step process of verification
- Incorporates 256 bit AES encryption
Upsafe Gmail backup is a high end email data recovery program that offers a number of features that are not offered by any other competing software available in the market. This is a free software that offers an extensive number of features you may never find in any other free software of this kind. Some of the most prominent features in this regard are listed below.
- Offers a complete history of all the previous backups
- High end encryption of data
- Full support for backing up Office 365
- Notifications for emails
- Manual as well as scheduled backups
- Offers backup to a cloud storage of your own pick
- Offers backup for Gmail, contacts, drive, calendar, etc.
Email is undoubtedly the most commonly used medium of communication when it comes to official communication in majority of the organizations out there. Some people even use it for taking care of personal correspondences as well. Regardless of the reason behind your use for emails, you might feel the need for taking a backup of all your important email messages so it might be used in future if something goes wrong. There are a number of options that might be used when it comes to taking a backup of important email messages.
